We NEED you!
Have you ever wondered what goes into a Conference Program or how sessions are selected? Do you want to help select conference session speakers and poster exhibitors? If the answer is yes to these questions then consider volunteering for the Program Committee (click here to learn more about what is required).
While our world does not revolve around money it sure helps. The Sponsorship Committee plays a very important role in ensuring that IAP2 USA continues to receive funds – not only to support the Conference but events and activities all year long. Raising money is not for the faint of heart – are you up for the challenge? Click here for more information on the responsibilities of this Committee.
“I live in Denver or near by and I like to have FUN!”
If this is you then please consider volunteering for the Local Fun Committee. This committee helps to showcase Denver, make decisions on the opening reception, tours and so much more. We are expecting 350 people to attend the Denver Conference and this is your opportunity to show it off! Click here for more information.
I WANT TO VOLUNTEER – We are looking forward to you joining us. Please contact Jennifer at email@example.com with the subject line – Conference Volunteer by January 10th – we need your name, contact information and which committee you want to join. THANK-YOU!
Yes, it is that time of year again. It is time to APPLY for the IAP2 USA Core Value Awards: Celebrating the Best in Public Participation.
IAP2 USA’s premier Core Values Awards recognize and encourage projects and organizations that are at the forefront of public participation. The Awards were created to promote excellence, quality and innovation in public participation. Embedding the IAP2 Core Values in organizations and projects that demonstrate leading practice is a key focus for the Awards.
We are pleased to be able to announce that we have some new categories for 2016 thanks to the feedback we received from you. So please consider applying for the :
2016 Core Values Awards: Categories
- Project of the Year
- General Project
- Project exemplifying attention to Diversity, Culture and Inclusion – New in 2016
- Project demonstrating Creativity and Innovation – New in 2016
- Research in Public Participation
- Organization Exemplifying Participation
We are always amazed at the caliber of the work that is done both here in the U.S. and around the world. Learn more about the 2015 U.S. winners and check out the international 2015 Showcase. THIS COULD BE YOU IN 2016!
Winners will be announced at the Core Values Awards Gala at the North American Conference in Montreal, Canada, September 29, 2016.
So not only do we have some new award categories but, we are also shaking up the process of applying. We have heard from several of you that BEFORE you put in the time and energy to fill in the application you would like to know if your project would be eligible. So if you are wondering about this we encourage you to send us a short LETTER OF INTENT.
However, you are also welcome to skip this process and go directly to the Applicant’s Kit.
Letter of Intent
Please submit a short Letter of Intent (approximately 1 page/450 words) outlining the information below to: IAP2 USA Executive Manager, Amelia Shaw – firstname.lastname@example.org
Deadline for Letter of Intent submissions is – Thursday, April 28th at 4 pm Pacific
By May 11 you will be notified if you have been invited to submit a full application for consideration. The Full Application will be due by Friday, June 10th. Information on the final application is contained in the Applicant’s Kit.
What is required in the Letter of Intent?
- Please describe your public participation project and/or your team/organization*. What were the topics or issues under consideration? Who was involved in planning, implementation and evaluation? What were the primary outcomes and how did you measure success? (250 words max)
- The primary goal of the Core Values Awards is to recognize excellence in projects that clearly demonstrate and advance all of the IAP2 (USA) Core Values in public participation. For this letter, please select two of the Core Values and describe how your project/team/organization exemplified these values. (200 words max) (Please keep in mind, if invited to submit a full application you will need to address all of the Core Values).
* Project and team/organization for project based awards and team/organization for the organizational award.
Please don’t hesitate to contact us if you have any questions: email@example.com
Many people who attended the 2015 North American Conference have said they’d love to hear a particular presentation again … or that they would love another chance to hear a presentation because they’d missed it the first time. So we’re happy to present, from time to time, some of the more popular sessions, according to the results of our post-Conference survey.
The IAP2 March Webinar featured two of the more popular sessions: Amy Hubbard of Capire Consulting in Australia on the “Engagement Triangle”, and Kalin Schmoldt of JLA Public Involvement in Portland, Oregon, with “INNOVATIVE! VISUAL! PUBLIC ENGAGEMENT!” from the session, “It’s Geek to Me”.
Amy developed the Engagement Triangle while considering the wide range of definitions and approaches to P2 she had encountered. In a local government setting, for example, Amy found that the Public Relations team, the Planning and Engineering team and the Community Development team each believed they “owned” engagement. She also discovered that 95% of local government “engagement” actually sat on the left-hand side of the IAP2 Spectrum – “Inform”, and that even those engagement efforts were not true P2.
The Engagement Triangle takes three basic principles of P2: informing decisions, building capacity and strengthening engagement. Those, then, expand into a matrix of 10 overall goals of a P2 project, which further refines your and your client’s objective and creates a chart of tools that you can use to achieve that objective.
Kalin Schmoldt of JLA Public Involvement in Portland, Oregon, was part of a highly popular session, “It’s Geek to Me”, looking at ways of conveying highly complex and/or technical information to ordinary citizens so they can be properly informed.
In “INNOVATIVE! VISUAL! PUBLIC ENGAGEMENT!”, Kalin advocates for “big picture” visual presentations, which break through the limitations of two-dimensional approaches like PowerPoint.
A non-linear graphic representation like the one from the City of Longview, Washington’s sessions on its Water Improvement Project, can convey complex concepts much more effectively.
Questions from the audience were probing and stimulating, too – one of the advantages of our webinars is that they are interactive and you can ask questions and make comments throughout the presentations.
Registration is now open for the 2016 IAP2 North American Conference! The Conference will take place September 28-30, 2016, at the Sofitel in Montréal. As anyone who has been to previous Conferences (Halifax, Salt Lake City, Winnipeg, and Portland) can tell you, it’s an invaluable opportunity to learn from one another, meet old friends, make new ones and applaud the best in the business at the Core Values Awards.
Register now and get a SERIOUS discount on the regular price: until July 1, members (including international members) pay $550.00 while non-members pay $700. After July 1, those rates go up to $700 and $850, respectively. Full-time students pay $300 any time. PLEASE NOTE: All prices are in Canadian dollars – a significant savings given the strength of the US dollar. As well, you will need a special code to register as a member so please contact firstname.lastname@example.org for that code.
Your registration includes:
- Welcome Reception, Wed. Sept. 28
- All sessions, continental breakfast and lunch, Sept. 29 & 30
- Core Values Awards Gala Dinner, Thursday, Sept. 29
You also qualify for the special Conference rate at Sofitel: CDN$189/night, which can also be applied to an extended stay, so you can enjoy even more time in Montréal!
Greetings from northeast Wisconsin – I hope this finds you enjoying the first days of autumn wherever you find yourself!
I feel a little bit like I’m still “recovering” from the IAP2 North American Conference – but in a good way. For the 360 or so of you who were in Portland for all or part of the conference, I think you know what I’m talking about. The program was fabulous, of course, and I left each session satisfied and (I think) just a little bit smarter than when I went in. And as usual, I managed to meet and talk with many, many wonderful people.
In addition to all of the exciting conference-related activities, there were a number of other events that took place in Portland, including meetings of the IAP2 USA board, the IAP2 Canada board, and the IAP2 Federation board (including representatives from Australasia, Canada, Indonesia, Southern Africa, and the United States). While the board meetings all took place separately, there were many opportunities for “networking” and cooperation.
Speaking of the IAP2 USA board, the election for directors is coming up soon. Please be on the lookout for more information about nominations, the election process and, subsequently, the results. If you’re considering running for a seat on the board, please contact Leah Jaramillo, Amelia Shaw, me, or any other board member for more information. I do hope you’ll consider helping support IAP2 USA through service on the board.
In fact, there are many ways that you can get more directly involved in helping to move the organization forward. There are volunteer opportunities available with numerous committees and other groups that are working on specific initiatives, such as the February’s Skills Symposium, webinars, chapter initiatives, and the annual North American Conference.
And because it’s never too soon to plan ahead, perhaps your Chapter is interested in the possibility of hosting the 2017 conference. If you and some of your IAP2 friends and colleagues would like to help plan and organize it, or support the effort in some other way, I hope that you’ll contact Amelia Shaw or me.
Please note that the 2016 North American Conference is scheduled to be held September 28-30 in Montreal, Quebec, Canada. I strongly encourage you to “save the dates” now and look for additional information about this event between now and then.
In any case, I hope to see you there!
A THANK-YOU to our committee volunteers
Have you ever wondered what IAP2 USA was doing? Have you ever wanted to help out? The following is an insight from some of the Committee Chairs/Members into the work that is underway. We will provide more on our other committees in 2015. THANK-YOU to the many people that put in countless hours to support and grow IAP2 USA.
2015 North American Conference Committee
The clock is ticking in preparation for the 2015 North American Conference in the great city of Portland, Oregon. With the theme of “What’s Brewing in P2, the USA Board has approved a venue and hotel contract with the DoubleTree by Hilton near downtown Portland. The conference will be held Thursday and Friday, September 10 and 11th, 2015 with a reception on the evening of September 9th to kick off the event. IAP2 USA, IAP2 Canada and the Cascade Chapter are the co-hosts for this conference. The committee invites IAP2 members from across the country to join our planning team so we truly represent the US affiliate—we are seeking great ideas for keynote speakers and sessions, sponsors and any other tips for a successful conference.
The communications committee meets once a month to discuss both tactical items (newsletter articles, deadlines, topics, etc.), as well as broader communications issues designed to make sure our messages are consistent with the goals, mission and vision of IAP2 USA. Over the past several months, committee members have helped to create better and more useful content for the monthly newsletter, web site and blog. We’ve started a “member spotlight” feature to tell you about one of our active members. We are working to make sure members know about upcoming events, webinars and training. And we are trying to increase the number of articles to tell you about the great work that other members are doing, through case studies, best practices and “telling stories” about how members all across the country are conducting effective P2. One way we’ve done this recently is to ask for volunteers to write a specific “themed” feature each month – case studies, best practices, member spotlight, chapter news, etc.
The communications group’s work also crosses over into other committee work. Our goal is to link up with the membership committee to help create materials to attract new members and retain current members, for example. We can always use help. We are always on the prowl for members willing to write and submit content for the newsletter and other online “channels.” If you have an idea for a submission, please contact me at email@example.com, or just submit the article to me. In addition, if you’d like to join our communications group, please let me know as well.
Membership Services Committee
The membership services committee has just launched a pilot project to test market a new local government membership. The membership is a flat fee based on the number of employees and provides membership benefits to any city/county employee who wants to participate in IAP2 programs and local chapters. Ten local governments will be invited to join as part of the pilot and participate in pre- and post-surveys to help evaluate the success of the program. The pilot will conclude in March and if successful the program will be launched by summer 2015.
The next step for the committee is to review our other business, organization and non-profit membership categories to see if a flat fee with unlimited membership is a viable option. Our goal is to increase the value of IAP2 USA membership, enhance affiliate revenues and increase the number of members. We will also be reviewing the bylaws to determine if we need to change the description of a member and revise our voting protocols. We hope to have a recommendation for restructuring our membership categories and rates to the Board by March 2015.
If you are interested in joining us as we undertake this critical restructuring, please sign up. If you need more information contact Theresa Gunn, Chair, firstname.lastname@example.org.
Training/Professional Development Committee
In the last few months the Training/Professional Development Committee has:
- Launched IAP2 USA-hosted Foundations training (formerly the Certificate training), which involved developing the plan and budget, creating a process to solicit and select prospective trainers; developing the trainer and client/partner contracts; finding clients/partners to host the training; jointly marketing the training; and getting it launched in November.
- Hired a part-time, commission-based Training Coordinator, which involved developing a job description and contract structure; recruiting and interviewing candidates; and selecting and hiring the fantastic Jennifer Nelson. Jennifer has now taken over lead responsibility for USA-hosted and partner training.
- Restarted the effort for IAP2 USA to partner with a variety of trainers throughout the country who own/offer courses that are well aligned with our values and attractive and appealing to our members. We are starting with information about courses and trainers that IAP2 USA gathered in a national survey a while ago, and with Jennifer Nelson’s help we’ll develop the partnership structure, course offerings, and get that going.
- In response to clear direction from members in the recent strategic planning survey, we are hoping to kick-start training opportunities via a training-only “skills symposium” in spring 2015; this is still in the early stages, so stay tuned!
While we’ve made good progress with a small committee this year, in 2015 we need to respond to member priorities by significantly expanding opportunities. That’s much more feasible with the new Training Coordinator on board, and now we need some additional committee members to provide multiple perspectives, creative ideas, and clear direction. If you have a few hours to spare each month, do join us to help with a single project or with ongoing work – everyone’s welcome! Contact committee member Anne Carroll for more information: email@example.com or 651-690-9162.