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President’s Message – Leah Jaramillo

September 12, 2016 1 comment

Leah JaramilloThis is an exciting time to be a member of IAP2 USA. The US affiliate recently surpassed in membership the total amount of international members that existed before our organizational restructuring in 2010. We now have over 850 members, and we’re continuing to grow. We’re branching out from an organization founded by P2 practitioners to an organization that serves a variety of people in roles that touch P2. This poses some great advantages for all of our members and gives us the opportunity to provide a more robust level of P2 in a variety of processes throughout our country.

We strive to promote best practices in P2. As more members join us from a variety of disciplines we can enhance our knowledge base by including additional applications, processes and projects that affect Americans in their daily lives. We have a wonderful opportunity to learn more from members and friends who are doing P2 across the spectrum of engagement. As members, it is our responsibility to ensure our Core Values are reflected in these opportunities to engage.

As we look forward to the 2016 North American Conference in Montreal and the 2017 skills symposium, I’d like to encourage you to consider promoting the benefits of IAP2 membership to your clients, colleagues and peers. Participation in these events can allow peripheral P2 practitioners to learn the value of IAP2 membership, network with practitioner – members, and enhance their tool boxes with new skills. My practice has certainly benefitted from participation in IAP2 events and trainings, as well as by networking with others at all levels of the field. Help us expand our knowledge base and reach by inviting others to learn more about what we stand for. Let’s truly support our Core Values by making P2 valuable and accessible across the country.

I look forward to meeting many of you in Montreal.

—Leah

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Celebrating Excellence – Apply for the 2016 Core Values Awards!

April 11, 2016 Leave a comment

2015cva-collage

Yes, it is that time of year again. It is time to APPLY for the IAP2 USA Core Value Awards: Celebrating the Best in Public Participation.

IAP2 USA’s premier Core Values Awards recognize and encourage projects and organizations that are at the forefront of public participation. The Awards were created to promote excellence, quality and innovation in public participation. Embedding the IAP2 Core Values in organizations and projects that demonstrate leading practice is a key focus for the Awards.

We are pleased to be able to announce that we have some new categories for 2016 thanks to the feedback we received from you. So please consider applying for the :

2016 Core Values Awards: Categories

  • Project of the Year
    • General Project
    • Project exemplifying attention to Diversity, Culture and Inclusion – New in 2016
    • Project demonstrating Creativity and Innovation – New in 2016
  • Research in Public Participation
  • Organization Exemplifying Participation

We are always amazed at the caliber of the work that is done both here in the U.S. and around the world. Learn more about the 2015 U.S. winners and check out the international 2015 Showcase. THIS COULD BE YOU IN 2016!

Winners will be announced at the Core Values Awards Gala at the North American Conference in Montreal, Canada, September 29, 2016.

Application Process

So not only do we have some new award categories but, we are also shaking up the process of applying. We have heard from several of you that BEFORE you put in the time and energy to fill in the application you would like to know if your project would be eligible. So if you are wondering about this we encourage you to send us a short LETTER OF INTENT.

However, you are also welcome to skip this process and go directly to the Applicant’s Kit.

Letter of Intent

Please submit a short Letter of Intent (approximately 1 page/450 words) outlining the information below to: IAP2 USA Executive Manager, Amelia Shaw – ameliaiap2usa@gmail.com
Deadline for Letter of Intent submissions is – Thursday, April 28th at 4 pm Pacific

By May 11 you will be notified if you have been invited to submit a full application for consideration. The Full Application will be due by Friday, June 10th. Information on the final application is contained in the Applicant’s Kit.

What is required in the Letter of Intent?

  1. Please describe your public participation project and/or your team/organization*. What were the topics or issues under consideration? Who was involved in planning, implementation and evaluation? What were the primary outcomes and how did you measure success? (250 words max)
  2. The primary goal of the Core Values Awards is to recognize excellence in projects that clearly demonstrate and advance all of the IAP2 (USA) Core Values in public participation. For this letter, please select two of the Core Values and describe how your project/team/organization exemplified these values. (200 words max) (Please keep in mind, if invited to submit a full application you will need to address all of the Core Values).

* Project and team/organization for project based awards and team/organization for the organizational award.

Please don’t hesitate to contact us if you have any questions: ameliaiap2usa@gmail.com

Read more!

CALL FOR SESSION PROPOSALS for 2016 IAP2 North American Conference – DEADLINE MARCH 1, 2016

February 19, 2016 Leave a comment

2016conference3Who cares about public participation?” That’s a question that challenges our basic assumptions of P2 – and that’s the theme of this year’s North American Conference – Sept. 28-30 in Montréal, Québec. You care about P2; but this Conference is an opportunity for those closely involved with the profession to take a step back and consider:

  • Why should we care about P2? What are the advantages of P2? Is there a relationship between P2 and better urban planning, environment, health, sustainability?
  • Can we get more people to care? Do elected officials care? Engineers? Citizens? Urban planners? What makes meaningful engagement? How do we get more people to care about creating an engaged civil society?
  • What if we stopped caring? What added value does P2 contribute to our societies? Do practitioners have a responsibility to the public? How do we deal with ethical dilemmas?

We’re looking for people to deliver sessions that will address these questions. Are you one of those people? There will be 21 sessions over the two-day Conference, running 60, 75 or 90 minutes in length. There will also be poster sessions, where practitioners can interact directly with Conference-goers, using a single poster to describe the challenges, victories and lessons-learned in one of their projects.

No time to lose: the deadline to apply is March 1, 2016. Read more information here and download the submission form here.

Who cares about public participation?
Together, we hope to shape an answer

REGISTER NOW FOR THE 2016 IAP2 NORTH AMERICAN CONFERENCE!

February 2, 2016 Leave a comment

Registration is now open for the 2016 IAP2 North American Conference! The Conference will take place September 28-30, 2016, at the Sofitel in Montréal. As anyone who has been to previous Conferences (Halifax, Salt Lake City, Winnipeg, and Portland) can tell you, it’s an invaluable opportunity to learn from one another, meet old friends, make new ones and applaud the best in the business at the Core Values Awards.

Register now and get a SERIOUS discount on the regular price: until July 1, members (including international members) pay $550.00 while non-members pay $700. After July 1, those rates go up to $700 and $850, respectively. Full-time students pay $300 any time. PLEASE NOTE: All prices are in Canadian dollars – a significant savings given the strength of the US dollar. As well, you will need a special code to register as a member so please contact ameliaiap2usa@gmail.com for that code.

Your registration includes:

  • Welcome Reception, Wed. Sept. 28
  • All sessions, continental breakfast and lunch, Sept. 29 & 30
  • Core Values Awards Gala Dinner, Thursday, Sept. 29

You also qualify for the special Conference rate at Sofitel: CDN$189/night, which can also be applied to an extended stay, so you can enjoy even more time in Montréal!

Visit the Conference websiteClick here to register for the Conference

SPECTRUM ON TRIAL – IAP2 Australasia 2015 Conference in Perth

December 15, 2015 Leave a comment

IAP2 Australasia released this video featuring highlights of the IAP2 Spectrum review at the IAP2 Australasia 2015 Conference in Perth in October. Although the comment period is now closed and we will be releasing a draft report in January at which time additional comments can be added, we thought you would be interested to watch the IAP2 Australasia video.

 

iap2australasia

14 December 2015

One of the highlights from the IAP2 Australasia 2015 Conference in Perth was the Spectrum on Trial session. All delegates were invited to attend the session as jurors and heard arguments from the prosecution and defence about whether any changes should be made to the IAP2 Spectrum.

Before they heard arguments the jurors shared their views on changes to the Spectrum. Following the 45 minute presentation and workshop the jurors shared their thoughts again and there was overwhelming support for the continuation of the Spectrum, perhaps with some minor tweaks. Their notes and thoughts from their posts have been included in this report.

 

This video, discussion and report will be forwarded to IAP2 Canada who have been asked to review the Spectrum.

IAP2 is committed to advancing the practice of public participation and the Spectrum is one of the many tools we have available. The Spectrum is widely used across Australia and New Zealand and we are pleased to see so many practitioners and organisations embracing IAP2 principles and tools. It is important that we continue to innovate and review our practice methods and tools, but this session affirmed our commitment to the Spectrum!

The IAP2 Quality Assurance Standard for Community and Stakeholder Engagement is also referred to in the video and it is available for download here.

Thank you again to all who were involved in this session and for advancing the practice.

Michelle Blicavs
IAP2 Australasia CEO

THE 2015 NORTH AMERICAN CONFERENCE ACCORDING TO STORIFY

October 9, 2015 Leave a comment

Karen ZypchynBy Karen Zypchyn

We encouraged participants to use Twitter (#2015NAConf) to spread the word, and Karen Zypchyn of the Wild Rose Chapter curated the tweets on Storify (hands up: who would have used that expression five years ago?) to paint a series of pictures in 140 characters or fewer.

Karen is a former journalism university instructor with 10 years’ experience teaching social media and online communication courses, and citizen participation in the news. Karen has joined the growing field of public participation. She offers in-depth training in communication and is interested in experimenting with online P2 tools.

You may be asking yourself, what is “Storifying”? It is a reference to a social media curation tool called Storify that enables you to make sense out of people’s social media postings.

I used Storify to create a four-part series on what our P2 colleagues shared on Twitter about what they were learning IAP2 North American Conference 2015. It was simple to use and an obvious choice for the task of telling the social media story of the #2015NAConf on Twitter. Here’s how Storify works and why you should care about it.

Numerous social media postings are shared quickly and randomly through various platforms, and they are visually presented in a timeline. Then, they can seemingly disappear amidst all the sharing like on Twitter, for example. While social media communication permits lots of voices to be shared, the experience can feel be fragmented. The story narrative can be missing. The capacity to create meaning can be short-lived.


Many conference-goers used social media to share what they
were getting out of the sessions with those who weren’t there.

Storify lets you weave a story arc by thematically selecting various social media posts shared by others and by arranging those posts in a way that makes sense to you. You are not timeline bound. And it lets you further create meaning by enabling you to write text bits and to insert them where you see fit.

Like a DJ sampling music, you can sample bits from Twitter, Facebook, Flickr, Instagram, YouTube videos, and even web URLs to name a few.

  • Part 1: IAP2 North American Conference 2015 in Portland: facilitating knowledge transfer for better public participation (Pre-conference day Wednesday, Sept 9 and morning sessions including lunch keynote speech Thursday, Sept. 10, 2015) http://bit.ly/1KJhDOG
  • Part 2: IAP2 North American Conference 2015 in Portland: facilitating knowledge transfer for better public participation (afternoon sessions, Sept. 10, 2015) http://bit.ly/1KdnHsl
  • Part 3: IAP2 North American Conference 2015 in Portland: facilitating knowledge transfer for better public participation (morning sessions and including lunch keynote speaker Friday, Sept. 11, 2015) http://bit.ly/1KJjJhA
  • Part 4: IAP2 North American Conference 2015 in Portland: facilitating knowledge transfer for better public participation (afternoon sessions on Friday, September 11, 2015) http://bit.ly/1O7w1AX

Journalists have embraced Storify to help them make sense of social media postings related to breaking news, live events and conferences. P2 practitioners could also benefit from Storify by using it to gather feedback from people shared on social media.

Member Spotlight: Jeanna and Tim Hall

October 8, 2015 Leave a comment
Jeanna and Tim Hall

Jeanna and Tim Hall

Meet the drive behind the 2015 North American Conference!

Jeanna and Tim Hall, Portland residents and retired IAP2 practitioners co-chaired the 2015 North American Conference committee of over 20 volunteers who made the conference the great success that is was.

Fast facts:
25+ volunteers
350+ attendees, and
115+ presenters and panelists, from
8 countries (Australia, Canada, Indonesia, New Zealand, Romania, Singapore, South Africa, United Kingdom, and the United States)
55+ sessions in
2 ½ jam packed days

Jeanna joined IAP2 in the mid-1990s when she was a Public Involvement Planner for Metro. “It was a perfect fit for what I was doing. In 2002, I changed jobs, working for Clean Water Services, a regional water resources management utility” she said. “I became involved in the Cascade chapter, and I became a chapter officer and served on the national board of directors – all professional development opportunities that I wouldn’t have grown from had I not become active in the organization.”

Tim met Jeanna and was introduced to IAP2 at a Cascade chapter-hosted reception at an EPA PI conference in Portland in 2002. Since then, he too has been active in the chapter, serving on its executive committee and helping to plan the chapter PI Network events. Tim signed up his staff as IAP2 members and over the years encouraged City of Portland PI staff to join. He and Jeanna were married in 2008.

As a couple, they’re still learning as P2 evolves. “Denis Hayes’ presentation was very informative and Nancy Luna Jimenez’ presentation was an eye-opener for a lot of people on how public involvement needs to include all voices,” said Tim. “The profession still has a long way to go, but launching the discussion with the pre-conference workshop on diversity was a great way to begin a conversation that was woven throughout the conference.”

“The quality of the presentations was very high. There are so many talented professionals out there, and it’s exciting to bring them together,” said Jeanna, who was amazed to meet participants from Singapore and Romania. “My heritage is Romanian, so I was thrilled to sit with the woman from Romania at the Core Values Awards dinner.”

Keys to Success

IAP2 was founded in Portland as IAP3 at the first conference in 1990 by a gathering of public participation practitioners from the U.S., Canada and Australia. The name later changed to be more inclusive of community organizers, elected officials, and thought leaders who were not necessarily P2 practitioners.

“Having some of the original founders serving on the organizing committee gave us momentum, and having the conference in Portland, which has such a strong ethic of public participation, provided a good foundation of local people,” said Jeanna. “We had an excellent group of volunteers who wanted to help put this conference together.”

And engage they did! “The conference team really did the work, participating in the monthly calls, following up on the tasks they’d committed to between meetings. People did a great job of taking charge of the different pieces so it wasn’t just a couple of people doing everything,” noted Jeanna.

“Our conference team discussed some of the highlights in a recent debriefing. Sheri Wantland guarded the budget and managed our expenses. Francesca Patricolo coordinated the the Silent Auction, and was excited to raise over $1,900 to launch the national student scholarship program. Mike Dahlstrom spearheaded the social media for attendees to share their experience throughout the conference, and he looks forward to doing more in the future.”

Tips for 2016

  • We realized that some volunteers did not fully know what tasks they were to do. Developing roles for volunteers and having an “all volunteer” meeting before the conference starts would bring those people together and provide an opportunity to answer questions and cement commitments.
  • Look closely at the conference facility and how space availability would affect visibility and logistics for sponsors and vendors.
  • Audio-visual services were a challenge. The hotel’s AV contractor was not well enough prepared to handle the number of presentations. They didn’t have some equipment, which volunteers ran out to purchase to meet the needs of presenters.
  • Consider reducing the number of presentations from an average of seven per session to perhaps five or six.

Are you new to IAP2? Words of Wisdom from Jeanna and Tim

The conference was a great opportunity to make connections, but it’s just the beginning. If you live where there is not a chapter, think about starting one. If that’s not an option, connect with the organization as a whole by getting involved with a committee. Committees are a big part of what happens with the national organization, and the more people we have working to grow the profession the more we can do.

“We hope IAP2 USA continues to do things that help people improve the practice, that we continue to grow and be of value to our members. The conference is a great way to do it, but there are many other things we are doing. We’d like to see chapters in every city, like Los Angeles.” – Jeanna and Tim Hall